Job Responsibilities

Assist with Property Management Department

• Receive & enter rental checks
• Print out monthly statements
• Enter vendor invoices
• Follow up vendor calls (make appointments, cancel)
• Interact with tenants and owners
• Upkeep filing system of owners, tenants, vendors, and other archives
• Send out payments to vendors
• Send out checks to owners
• Make sure Tenant Pro ledgers are balanced for bookkeeper

Assist Fellow Assistants

• Back up on phones
• Back up on lunch & breaks
• Mail outs
• When requested, help with forms
• Keep track of sales board

Assist Real Estate Agents

• Help with understanding certain programs
• Help with listings (process new listings)
• Enter new listing in Maestro
• Contact person for assigned agents listings (arrange for showings)
• Type out DROA as directed
• When an accepted offer comes in open escrow
• Assist with lead tracking, calling to confirm appointments, arrange to make sure everyone is confirmed and will be at the designated time and location
• Assist agents with clerical/office work (typing, mail out, correspondences, calls, etc... as advised)

Other Duties

Currently assigned to Top Dollar

• Input new, pending, closed transactions
• Print out reports as directed (currently setting a standard date report)

Keeper of Supply Room

• Keep inventory
• Give out supplies as requested
• Order supplies